For a facility manager, property plans are most plausible part of the current management, but there may be times when you are also asked to contribute to due resolutions on new acquisitions, as well. Extensive research is required if we need to find the answer to the question, “What is owned?” The answer deserves a comprehensive response that contains specifics about the asset or property and its neighboring market. A complete understanding of a property should evolve from three specific areas -
Legal document examinations
Physical property review
The facility manager must preserve sound relationships with contractors and repair concerns, budget capital disbursements, and monitor the quality of all repairs and maintenance. Starting from remodeling, electrical, plumbing, roof, walls, appliances, and every sort of upkeep are part of the physical property which actually falls under the errands of facility management.
A few key items are mentioned below that a manager should review and evaluate prior to procurement.
First and foremost factor is the curb appeal of a property. Is the building being presented in the most promising style possible? Will prospects looking for commercial space find it lucrative for their business operation? Is there any overdue maintenance? If all the answers are not affirmative it’s high time to emphasize on every bits and byte which might include everything from remodeling to roof repair.
Environmental issues should be taken into consideration as it holds a huge impact on the asset. For instance, such actions may comprise alternative energy sources (solar panels or biogas/cogeneration), accessibility to mass transit, water submetering or stormwater management. In addition to decreasing adverse environmental impact, many workable measures also increase asset value by reducing operating costs.
Going through the checklist of cleaning, carpet repair, wall coverings and paints, ceiling condition, and lighting once in a while ensures the healthy upkeep of the interior condition. These common areas should be precisely conserved, especially as this lessens loads of liability.
Foundation and Exterior
One of the must do’s is the watchful inspection of buildings foundation and exterior condition as it reveals if there is any cracking or any hints of infrastructure problems. Hiring a professional engineer or architect would be a great use in this regard for safeguarding the property. Besides, random roof survey is vital as it helps in budgeting and making sure whether there is a roof warranty that can be tailored.
Compliance with Disability Legislation
Deficiencies of any sorts should be addressed, and notes should be taken for weighing how much work might be obligatory to bring the property into compliance.
While a facility management plan is being conducted for a respective property, there must be a review of present management and leasing personnel. Without doubts, the success of any plan highly depends on the expertise, knowledge and efficiency of the individuals implementing them. Hence, this is a good time to assess education and execute training needed for all the corresponding facilities staffs.
Is every vacant or open spaces neat and in presentable condition? Is supplementary demolition necessary to make the space more saleable? - Discussion on these aspects is essential in a subject to the current leasing activity on those vacancies and establishing plans for how the facilities departments could be backing leasing efforts.
Aerial photography in a time series over a number of years could be extremely cooperative in pinpointing changes and features of a property, local and regional development trends, adjoining property disputes that might affect the concerned property and other maintenance issues such as drainage, parking surfaces, rooftops and landscaping.